1. Definitions

In these Booking Conditions, references to:

• “we”, “us” and “our” refer to 4×4 Tours.uk, our employees and any contractors carrying out work on our behalf.
• “you” and “your” refer to the first named person on the booking and all persons on whose behalf a booking is made or any other person to whom a booking is added or transferred.   
  
   
• “Road Trip” refers to the booking this document refers to.

2. Booking

By making a booking for a Road Trip on our website, the first named person on the booking agrees on behalf of all persons detailed on the booking that they:

• have read these Booking Terms & Conditions, our Website Terms Of Use and Privacy Policy, and have the authority to and do agree to be bound by them;   
  
   
• consent to our use of personal data in accordance with our Privacy Policy and is authorised on behalf of all persons named on the booking to disclose their personal details to us, including where applicable special categories of data (such as information on health conditions or disabilities and dietary requirements);   
  
   

   

   
• are over 18 years of age;
• accept financial responsibility for payment of the booking on behalf of all persons detailed on the booking.   
  
   

3. Booking Process

For UK bookings under £200, payment in full is required to secure your space on the trip. For UK bookings at £200 or over, or for any abroad trip, a 20% deposit is required at the time of booking with the balance paid no later than 28 days prior to the trip starting. Once a deposit is received you’re provisionally booked onto the trip, subject to the full balance being paid within the stated time scale.

A booking is made when you pay the total deposit amount stated above.

Upon receipt of your deposit, we will send you a booking form and confirmation via email that your place has been booked subject to these Terms and Conditions. The booking form must be filled in with all required information and returned to us within 14 days of receipt (or prior to departure if booked within 14 days of the tour start date). Failure to return the booking form or contact us will result in cancellation and loss of your deposit.   

We will contact you at various stages prior to the Road Trip start date to ask for more information if needed and to discuss aspects of the Road Trip with you as necessary.

A binding contract will exist between us once we have sent you a confirmation of your booking. It is your responsibility to inform us of any errors on any booking documents, confirmations, tickets or other documents that we send you.   

The final balance for your Road Trip is due for payment no less than 28 days before the start date of your Road Trip. If full payment is not received by this date, we reserve the right to cancel your booking, and no refunds of any monies paid will be due to you.   

4. Documents and Insurance

As part of your booking, you must arrange the following insurances as a minimum:

• Car Insurance covering you and all drivers for the minimum legal required level in the territories you will be driving; we recommend fully comprehensive insurance.
• Car breakdown insurance covering you in the territories you will be driving. Breakdown insurance should cover repatriation for you and your vehicle back to the UK in case your vehicle cannot be repaired in reasonable time.
• Comprehensive Travel Insurance, covering any pre-existing medical conditions. We highly recommend that your cover should include cancellation cover, and that you purchase your insurance at the same time you book your Road Trip with us.

You will be required to carry the following documentation during the Road Trip:

• Driving Licence – all drivers must hold a valid full UK driving licence
• Vehicle insurance Certificate for all drivers
• V5C (log book) or ‘vehicle on hire’ certificate
• MOT certificate
• Valid Passport – for all participants – with at least six months validity on the last day of the trip.
• Travel Insurance Certificate

We reserve the right to ask for proof that you hold these insurances either before or during the Road Trip and to cancel your booking if you are found not to have any of these insurances. If we cancel your booking on these grounds, no refund of any monies paid will be due to you.

In case you travel without any insurance, we will not be liable for any consequences that arise as a result.

5. Cancellation by You

If you have to cancel your trip you must endeavour to give as much notice as possible. Any travel arrangements that we have booked for you must still be paid for. Any monies paid by you will be transferred to another trip. No refunds are given for road trips.

6. Cancellation or Change by Us

As we plan your Road Trip arrangements many months in advance, we may occasionally have to make changes or cancel your booking and we reserve the right to do so at any time. 

7. Administration Charges

We may charge administration fees for certain booking changes, such as modifying the vehicle or participant details. These fees will only apply if the change incurs additional costs for us. You’ll be informed of any applicable fees before the change is made, and they must be paid in advance.

8. Driver Responsibilities

• Lead Driver:
  
  • Ensure all required documents are carried in the vehicle throughout the trip.
  • Verify the vehicle’s safety and roadworthiness before each journey.
• All Drivers:
  
  • Possess a valid UK driving license for the appropriate vehicle category throughout the trip.
  • Be medically fit to drive according to UK and European laws.
  • Avoid driving under the influence of substances that may impair judgment, including alcohol, prescribed drugs, or illegal drugs.
  • Adhere to all applicable traffic laws and regulations in the countries they drive through.
  • Drive with reasonable care and skill and agree to indemnify us for any claims arising from negligent, reckless, or irresponsible driving.
  • Be responsible for any fines incurred due to their driving during the trip.

9. Personal Behaviour

Road Trips are not races or competitions. Engaging in competitive behaviour may result in removal from the trip without a refund.

Participants must behave in a manner that doesn’t disrupt the enjoyment of others or cause inconvenience to service providers. We are not liable for any actions taken against you by third parties due to antisocial or unreasonable behaviour.

10. Foreign Office Advice

It is your responsibility to stay informed about Foreign & Commonwealth Office advice regarding the territories you’ll be traveling through.

11. Image Rights and Photography

All participants consent to being photographed and filmed during the trip. You agree to the use of your name, image, likeness, voice, and biographical information for promotional purposes. Participants may take non-commercial photos and videos of the event.

12. Force Majeure

We are not liable for cancellations or delays caused by events beyond our control, such as natural disasters, terrorism, or government actions. These events are considered “Force Majeure.”

13. Terms and Conditions Changes

We may modify these terms and conditions at any time. You’ll be notified of changes, and your continued participation in the trip will be deemed as acceptance of the updated terms.

14. Assistance

If you need assistance during the trip, we’ll provide information and local contacts for breakdown services, repair garages, hospitals, and other resources. We may also offer roadside assistance if possible and safe. However, we cannot be held liable for any costs arising from such incidents. It’s recommended to have appropriate insurance coverage.

15. Consumer Protection

4×4 Turs.uk is committed to customer satisfaction and financial protection. All passengers booking a tour with us are protected under the Package Travel Regulations 2018, ensuring the security of your initial deposit and subsequent payments.

16. English Channel Crossings

If we arrange your channel crossings and you or a party member miss your Eurotunnel or other transport, you’ll be responsible for any additional rebooking costs.

17. Indemnity

You agree to indemnify us against any claims arising from your actions or participation in the trip, including violations of laws or regulations or breaches of these terms and conditions.

18. Violation of Terms

Violating these terms or refusing to follow instructions may result in being prohibited from further participation in the trip.

19. Governing Law

These terms and conditions and your participation in the Road Trip are governed by English law, and you agree to submit to the jurisdiction of the English Courts.